Step-by-step: How to set up your G Suite account
You don’t need an IT degree to get your first business email address set up (or switch from Office 365 over to G Suite). Because in this video, I’ll take you by my hand, and together we get your G Suite account up and running quickly. Gmail working? Tick. Know how to leverage Google Drive and work with Docs, Sheets and Slides? Well, that's not a problem either.
So, Watch this video and You'll Learn:
...the place you need to go to the get ball rolling (a.k.a. register for G Suite).
...the steps you need to complete to set up your account the right way.
...how to activate your account and link it to your existing domain (it’s not techy at all; it’s kinda magical).
...what you should test and go through after activating G Suite.
...how you can leverage all the other powerhouse apps within your G Suite package (e.g. Google Drive, Google Docs/Sheets/Slides, Calendar etc.) to manage your coaching business the smart way.
Ditch the excuses why you can’t do this on your own and try it. Setting up your G Suite account is way simpler than you think. And you’ve got me by your side, too :). What are you waiting for? Watch the video now.
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How to Set up a g suite account
Setting up a G Suite account can be a daunting endeavour, especially if you don't really like the tech side of running a coaching business. But don't fret; I've got your back. In this video, I'll take you by my hand, and we'll set up step-by-step your new professional email address in G Suite in a matter of minutes rather than hours, days, or maybe even weeks. By the way, hi, I'm Sabine Biesenberger and if we haven't met yet, welcome to my YouTube channel where I share everything marketing and beyond to help you grow your coaching business. And, if you're already part of my community, welcome back. You look stunning as always. Now, if you haven't signed up for a G Suite account yet, hop over to sabineb.cc/gsuite and register for the Basic account. It comes with a 14-day free trial, so you can play around a little bit before you commit.
Personally, I use the Basic account and organise everything within this single account by using aliases, filters, and labels. If you're interested in learning everything about G Suite, make sure to subscribe to my channel as I will cover this topic soon. Now let's switch over to the computer and log in to the G Suite account to get this set-up underway. Now I've just signed up for the Basic account here. Click "Start Free Trial" and filled in all the information required until I've reached this page here. So, once you've completed your initial sign-up, click "Go To Setup", wait a little bit, then click "Next" in the pop-up window here...
and you're on this page here. The first thing that we need to do, I used the domain sabine.tv, we need to "Activate" our account - so let's do this right now. Then, the next step that we need to do is "Sign In To Activate" and link our existing domain to our new G Suite account. So in my case, I, for example, bought the domain sabine.tv at GoDaddy and G Suite automatically recognised that. Now you may need to see here namecheap or crazydomain or domain.com so make sure that the selection that they offer you here is correct and if yes, click "Sign In To Activate" or if it's incorrect, go to "Or switch verification method". So let's click "Sign In To Activate". A pop-up window will show up, and for me, it shows the access information that I need to type in to access my GoDaddy account. Now as I said, for you, this might be namecheap or crazydomain or domain.com, or if you already have an existing website that is live, it's most likely that you transferred your domain or URL over to them, and that means that you need log in to maybe Squarespace, Bluehost, SiteGround or maybe WP Engine, whoever is your website host. So let's click "Authorize".
Then you need to sign in with the log-in information that you created when you set up your Basic account with G Suite. Now you can see that G Suite did everything for us and the system is now busy to verify that we own sabine.tv or whatever your domain is and they update the email settings with GoDaddy.
It says five minutes left, so let's do a little bit of a time timewarp. [Pause]
OK, so the activation process has been completed, and G Suite communicated directly with my GoDaddy account to get the settings right. As I'm the only user, I'm actually happy with the single account that I personally created for myself. However, what I want to do is to work with email aliases and I will show you that one in a later video. So for now, click "or skip for now".
Now you can see what we'll still need to do. We'll need to send a test email, and if you want you can create additional users, let's say if you'd have a virtual assistant or another co-founder of your company. And you can see you can migrate different things, enhance your email security and all that cool stuff. So let's first send a test email. Let's click "Go To Gmail" at the bottom. Let's click "Next" here and let's click "OK" here. And now in the inbox should be the test email that I sent. And tada, it's actually here. We've got the test email for sabine.tv. Now for the sake of this exercise, I just want to compose a new email and send it to a test email address... [typing] and let's click "Send". I'll now quickly check my inbox, so give me a second, if we received this email.
And tada, I've just received the test email, so this means your G Suite account is all set. Now that you can already send emails back and forth in just a couple of minutes let's quickly check what other apps you have access to within the G Suite package. There is the calendar functionality as well as obviously Google Drive. To access those, you can either click this little icon over here which gives you a preview of your calendar, but if you prefer, like me, the full-screen version, click on those little nine dots at the top of the page. Then go to "Calendar" which is over here. Now the sequence of those icons might be different in your case, but you can see it's named calendar and the icon is pretty obvious too. So let's click that one. You can see that a new window is opening up and in there you have obviously a different calendar view.
You can change the weeks to days to months to a year. You can jump from one month to another. You can set up meetings, for example, just like you're used to from your normal calendar functionality. And the coolest thing that I personally like is that you can also use Google Drive. So to access this, let's jump back to our Gmail account and then click the nine little dots again. You can also access it from your calendar over here. So let's do that one. Let's click the nine little dots. Then you can see here you can access Google Drive or you can jump directly into Sheets, Docs or Slides and do all the other things as well. However, I want to show you Google Drive first. So let's click this one. Google Drive is more or less similar to what you have in Windows
with the Explorer. It's a management system but within the G Suite account and you also get storage space. And you can organise your Google Drive similar to like you would do it in the Explorer or if you have a Mac in the Finder. To do that, simply click the "+ New" button here and you see the options. You can create a new folder, you can upload files, you can upload folders, or you can create different documents. Now Google Docs is similar to Word (Pages), Google Sheets to Excel (Numbers) and Google Slides to, for example, PowerPoint (or Keynote). So for the sake of this activity, let's quickly set up a folder. So let's click "+ Folder". Let's call it test folder, and it'd be great if I could spell. Let's click "Create", and you can see that your test folder is now showing up here. Now if you want to create, let's say a document, click "+ New" then select "Google Docs" and the document is opening up.
And you can see when you only type in one letter it's immediately taken over as the header. Let's say we don't want this; you want to call it differently. And you actually don't need to click save or anything else because Google is automatically saving everything for you. Now let's close this file and let's assume we will be happy with it and let's just refresh our view and you should now see our test file is here in the quick access bar. It's also down here. So in the quick access section, you'd normally see all the files that you've accessed, edited, changed or viewed in a matter of time, let's say maybe within the last 10 minutes; it depends on how many different documents you open up and close and edit. Or you can always search for them here, or you can see them down there, and you can sort by name or, for example, move it around a little bit... And that's kind of it. Done and dusted.
Your G Suite email account is all set, and you can now send emails back and forth, manage your time by using the calendar functionality, create and save files by using Google Drive and so much more. Exciting and productive times ahead. As mentioned at the beginning, make sure to subscribe to my channel and hit the bell if you want to learn more about how to set up aliases, labels, and filters and if you want to learn other marketing strategies and automation. And if you like this video, please give it a thumbs up and share it with your friends and peers. And as always, I appreciate you being here and watching my YouTube videos. If you want to learn more about what kind of videos I produce, make sure to click this thumbnail here or maybe this one over here. Bye for now and I'll see you in the next one.
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